Administrative Assistant

Kessler Rehabilitation Center

Position: Administrative Assistant

Location: Shared Services Corporate Office- 1050 Wall Street West Lyndhurst, NJ

Schedule: Monday-Friday 8 Hour Shift

Pay Range: $20-25 hourly

The Administrative Assistant role will provide administrative support to the executive team and outpatient centers in the execution of administrative and clerical details and function as an integral resource to center managers and front office patient service specialists in coordinating all service vendor related requests.

Kessler Rehabilitation Center is the outpatient network of Kessler Institute for Rehabilitation, one of the nation's leading rehabilitation hospitals. Founded in 1948, Kessler has continued to expand its programs and services to meet the growing demand for quality outpatient physical and occupational therapies. Today, Kessler has more than 90 centers in 13 counties across New Jersey, and treats more than 38,000 patients each year.

By carefully integrating clinical expertise, experience and leading-edge technologies, Kessler helps to optimize the recovery of individuals with orthopedic, sports and work-related injuries, musculoskeletal and neuromuscular conditions and other physical rehabilitation needs.

Kessler is not only committed to the health and quality of life of its patients, but to the well-being of its communities. Our centers host a wide range of free educational events, screenings and seminars and offer programming to local schools and colleges, libraries, community organizations, youth centers, sports and recreation leagues, and other groups.

• Submit invoices for all centers
• Keeping Track of inventory
• Place Office Depot supply orders
• Maintain kitchens fully stocked & clean
• Maintain storage room clean and organized
• Trouble shooting Tech problems, printers, computers, postage machine, etc.
• Manual labor (lifting heavy objects for peers
• Order business cards, name tags, etc.
• Order and replace emergency AED Equipment (battery & pads)
• Place orders for bank deposit slips
• Manage patient parking accounts, ensure timely payment
• Ricoh (printer), place service calls when needed
• Select Market Place – assist staff with marketplace order issues/inquiries
• Order soap & hand sanitizer dispensers and refills for all centers
• Schedule township fire inspections & request certificates
• Request shredding service when needed

Vendor Services:

• Contract and address all cleaning vendor issues - manage quarterly cleanings
• Schedule Fire Extinguisher Inspection
• Laundry Service (Nixon)
• Pest Control
• Water Cooler Vendor
• Security Installs and cancelling old accounts

Administrative:

• Update and maintain vendor database
• Update, maintain & distribute monthly center listing
• Update, maintain & distribute department/leadership charts
• Birthday & Welcome card monthly mailings
• Type up and distribute department meeting minutes
• Work with AP to address all invoice issues

Minimum Education & Experience 

1. High school diploma or equivalent required.   Associate’s or Bachelor’s Degree preferred.
2. Minimum of 5 years progressive experience in an executive and/or administrative role required.
3. Excellent written and verbal communication skills.
4. Proficiency in various computer applications/programs including Microsoft Office Excel, PowerPoint and Word are required.
5. Excellent customer service skills
6. Strong attention to detail
7. Ability to work independently