Scheduling Coordinator

Baylor Scott & White Institute for Rehabilitation

Dallas, TX 

Staffing Coordinator/Scheduling Coordinator 

*Travel within DFW Metroplex Required*

Full time (Monday - Friday)

Benefits of working with us with us:

• Team-oriented and collaborative culture
• Paid Time Off (PTO)
• Tuition assistance and professional development
• Student loan repayment assistance
• A network of over 50K employees nationwide with advancement and relocation opportunities
• Full benefits package for Full-time employees (Medical, Dental, Vision, 401k, Life Insurance, and Long/Short Term Disability)
• *Eligibility and effective dates vary

The Staffing Coordinator is responsible for putting together the schedule for approval by the CNO as well as forecast staffing needs so that emergencies in staffing are avoided and the hospital can provide safe care for all admissions.

Job Duties 

• Works with the CNO, Nurse Manager and/or Nurse Supervisor and staff to develop a schedule using When I Work following established scheduling guidelines and local practices. Maintains accuracy of information within the When I Work program.
• Schedule new staff for general and department specific orientations. Train new staff on the When I Work program.
• Reviews daily time schedules for nursing units to determine accuracy, proper coverage and requirements for staff and notifies appropriate managers/supervisors of any inconsistencies in staffing pattern. Schedules replacement personnel as indicated and available to meet requirements. Obtains sitters and agency personnel as needed and maintains necessary records.
• Keeps detailed attendance records for all Nursing staff including call offs, tardies, etc. Shares with managers / supervisors and HR.
• Forecasts staffing needs so that emergencies in staffing are avoided and the hospital can provide safe care for all admissions.
• Maintains all agency files and ensures that all agency staff are oriented, evaluated, have active and valid license, and meet the same standards as employed staff. Ensures that all Agency personnel are fully compliant with agency badge and punch policy.
• Reconciles Agency invoice with the schedule and ensures accurate and timely processing of invoices and accruals.
• Reconciles clinical payroll for the CNO: entering in manual time sheets, call-off log and schedule. Discrepancies are managed with the CNO &/or Nurse Manager.
• Activates disaster tree under the direction of the of the Clinical Director on-call or Nurse Manager.
• Performs other duties as requested.
• Some travel may be required 

Minimum Qualifications

• Proficiency in computer applications required

Preferred Experience 

• High School Graduate or equivalent preferred
• Minimum 3 years administrative experience preferred
• Previous hospital/staffing experience preferred