Lease Administrator

Select Medical Corporate Headquarters

Mechanicsburg, Pennsylvania 17055

Lease Administrator

Full Time / On-Site

Monday-Friday 8:00 am-5:00 pm (flexible)

The Lease Administrator manages lease documentation, including reviewing and abstracting leases, processing rent and invoice payments, and handling reconciliations for CAM, taxes, and insurance. They maintain accurate data in the real estate database and ensure effective communication with internal teams and property owners. Strong attention to detail and organizational skills are essential.

Watch to see what it's like to work at Select Medical!

Health Benefit Package, paid holidays, 401K with company match, and accruable PTO and EID Leave

• Review, analyze, and abstract lease documents into the database (AMT/MRI) accurately, completely, and timely for your assigned lease portfolio.
• Update/maintain information in the company database (AMT/MRI) with complete accuracy, including, but not limited to: landlord/ownership changes, operating expense estimate changes, internal/external contact information, and upload of supporting documentation into the database.
• Prepare monthly rent files for assigned lease portfolio; obtain manager, VP, and finance approval(s); submission of approved rent file(s) to accounts payable department for processing.
• Review and processing of lease-related invoices, including CAM (common area maintenance), real estate taxes, insurance, etc, for your assigned portfolio, ensuring timely and accurate payments to landlords; research lease documents to ensure billing is allowable per lease agreement.
• Research payments made to landlords, returned checks (confirm remittance information, void/reissue check(s) as needed).
• Review rent account statements, communicate with landlords on discrepancies relative to billing statements, and reconcile accounts as needed.
• Obtain Certificates of Insurance (COI) as needed.
• Demonstrate high quality of customer service when supporting the department, other internal departments, and field operations, as well as external customers and landlords.
• Support special projects.
  
  
  

• Experience in lease administration, knowledge of contracts, understanding of lease terminology, and lease abstraction required
• High School Diploma (minimum) and 2+ years’ experience in lease administration or similar role required
• Strong analytical and interpersonal skills, effective and efficient organizational skills, are required
• Ability to multitask, completing time-sensitive tasks per department processes & timelines
• High-level attention to detail and accuracy required
• Excellent analytical and problem-solving skills are essential
• Proficiency in MS Excel; Ability to learn and work in multiple software systems as required
• Experience with large-scale lease administration systems (MRI/AMT or alike) preferred

Select Medical strives to provide our employees with work-life balance as we understand that happy employees have both fulfilling careers and fulfilling lives beyond our doors.

• An extensive orientation program.
• Opportunity to develop collaborative relationships with multiple departments on campus.
• Campus with access to walking trails and beautiful outdoor rest areas.
• Paid Time Off (PTO) and Extended Illness Days (EID).
• Health, Dental, and Vision insurance; Life insurance; Prescription coverage.
• A 401(k) retirement plan with company match.
• Short and Long Term Disability.
• Personal and Family Medical Leave.