Business Travel and Expense Coordinator

• Booking and Logistics: assist employees and EA’s with travel arrangements - flights, hotel accommodations, and ground transportation - ensure smooth logistics and adherence to company policy and budget.
• Booking and Logistics: assist EA’s with creating “Events” within the Navan platform (for conferences and large meetings). Track travelers, answer travel questions, and create reporting on these events.
• Reporting: create monthly trend reporting on all Navan expense categories (by GL account). Track and manage expenses ensuring compliance with company policies and budgets.
• Reporting: prepare analysis reporting to determine if travel policies should be updated/changed. Prepare travel savings reports (flight and hotel spend) and compare to original ROI analysis.
• Monitor the Navan Travel and Expense email boxes and provide timely and accurate responses to users.
• Reconcile the Employee Receivable account monthly.
• Audit travel and business expense transactions within the Navan platform.
• Identify and escalate unusual expense transactions or patterns within the Navan platform (i.e. mileage trends).
• Assist in documenting policies and procedures regarding the use of the Navan platform.
• Help facilitate resolution for users having technical difficulties within the Navan platform.

Minimum Requirements: 

• High school diploma or college degree in related field.
• Minimum of 2 years Accounts Payable experience.
• Proficient with travel management software, online booking tools and other relevant technology.
• Proficient in Microsoft Office Suite, with advanced skills in Microsoft Excel.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent interpersonal and communication skills, oral and written, with all levels of the organization.
• Strong attention to detail and problem-solving skills.

Preferred Qualifications:

• Prior experience within the travel industry (hospitality, travel, tourism, or business administration) helpful.

Select Medical strives to provide our employees with work-life balance, as we understand that happy employees have both fulfilling careers and fulfilling lives beyond our doors. Other benefits include:

• An extensive and thorough orientation and training program.
• Develop collaborative relationships with multiple departments on campus.
• Campus with access to walking trails and beautiful outdoor rest areas.
• Paid Time Off (PTO) and Extended Illness Days (EID).
• Health, Dental, and Vision insurance; Life insurance; Prescription coverage.
• 401(k) retirement plan with company match.
• Short and Long Term Disability.
• Personal and Family Medical Leave.

Equal Opportunity Employer/including Disabled/Veterans