Administrative Assistant

Baylor Scott & White Institute for Rehabilitation

Dallas, TX

Administrative Assistant

Full-Time

Monday - Friday

(8:30am - 5pm)

 Compensation depends upon candidate’s years of experience.

Minimum Hourly Pay: $18.00/per hour

Baylor Rehabilitation in Dallas is looking for someone to fill our Admin Assistant opening!

The Administrative assistant will work within Employee Health and assist with administrative tasks, including organizing and managing employee files, coordinating appointments, communicating with other departments, and other duties as needed by Employee Health department. Experience with Microsoft and Excel highly preferred.

Benefits of working with us with us:

• Team-oriented and collaborative culture
• Paid Time Off (PTO)
• Tuition assistance and professional development
• Student loan repayment assistance
• A network of over 50K employees nationwide with advancement and relocation opportunities
• Full benefits package for Full-time employees (Medical, Dental, Vision, 401k, Life Insurance, and Long/Short Term Disability)
• *Eligibility and effective dates vary

• Types correspondence, memoranda, reports and records, as requested. Prepares computer spreadsheets as necessary. Initiates correspondence or reports for the Hospital CEO.
• Answers the telephone, screens calls and receives guests of the Hospital CEO.
• Performs various routine tasks and basic problem solving to assist in discharging responsibilities.
• Prepares and mails various meeting packets related to respective facility.
• Prepares quarterly reports that track and trend patient complaints, patient and employee focus group comments.
• Attends administrative meetings, records minutes, transcribes and distributes minutes to all appropriate parties.
• Distributes various reports. Performs photocopying as needed.
• Provides clerical and administrative assistance to various departments that are under the direct report of the Hospital CEO.
• Schedules all Facility Management Team Meetings and other meetings as necessary. Generates and distributing the appropriate Event Orders for these meetings. Sends meeting reminder notification to appropriate staff.
• Opens and distributes all incoming mail. Screens all incoming correspondence, and, in the absence of the Hospital CEO refers materials requiring immediate attention to the appropriate department.
• Maintains administrative files that are accurate and orderly.
• Maintains and distributes petty cash for the facility as requested.
• Ensures confidentiality and professionalism is maintained when dealing with sensitive and confidential information.
• Performs other duties as requested.

• High school diploma or equivalent required. 
• Proficiency in various computer applications/programs required.
• Associate’s Degree or additional coursework/related certificates preferred.
• Previous experience in an administrative role required.