Staffing / Scheduling Coordinator

Ochsner Rehabilitation Hospital

*A partnership with Select Medical

Position: Staffing/Scheduling Coordinator
Location: New Orleans, LA
Schedule: Full-time

Our Inpatient Rehabilitation Hospital is committed to providing exceptional and compassionate care to best address the medical, physical, emotional, and vocational challenges for individuals with brain injuries, spinal cord injuries, neurological disorders, orthopedic issues, amputation, and multiple traumas.

At our company, we support your career growth and personal well-being.

• Start Strong: Extensive and thorough orientation program to ensure a smooth transition into our setting
• Recharge & Refresh: Generous PTO and Paid Sick Time for full-time team members to maintain a healthy work-life balance
• Your Health Matters: Comprehensive medical/RX, health, vision, employee assistance program (EAP), and dental plan offerings for full-time team members
• Invest in Your Future: Company-matching 401(k) retirement plan, as well as life and disability protection for full-time team members
• Your Impact Matters: Join a team of over 44,000 committed to providing exceptional patient care

• Works with the CNO, Nurse Manager and/or Nurse Supervisor and staff to develop a schedule using When I Work following
• established scheduling guidelines and local practices. Maintains accuracy of information within the When I Work program.
• Schedule new staff for general and department specific orientations. Train new staff on the When I Work program.
• Reviews daily time schedules for nursing units to determine accuracy, proper coverage and requirements for staff and notifies appropriate managers/supervisors of any inconsistencies in staffing pattern. Schedules replacement personnel as indicated and available to meet requirements. Obtains sitters and agency personnel as needed and maintains necessary records.
• Establishes excellent relationships with clinical staff to facilitate staffing and scheduling adjustments.
• Maintains per diem fulfillment of requirements as stated in Nursing Staffing policy. Notifies manager/supervisor as appropriate.
• Maintains payroll records for all employees of the nursing department, collaborating with nursing managers/supervisors and human resources.
• Coordinates assignment of personnel to areas consistent with their qualifications.
• Keeps detailed attendance records for all Nursing staff including call offs, tardies, etc. Shares with managers / supervisors and HR.
• Forecasts staffing needs so that emergencies in staffing are avoided and the hospital can provide safe care for all admissions.
• Maintains all agency files and ensures that all agency staff are oriented, evaluated, have active and valid license, and meet the same standards as employed staff. Ensures that all Agency personnel are fully compliant with agency badge and punch policy.
• Reconciles Agency invoice with the schedule and ensures accurate and timely processing of invoices and accruals.
• Reconciles clinical payroll for the CNO: entering in manual time sheets, call-off log and schedule. Discrepancies are managed with the CNO &/or Nurse Manager.
• Maintains current addresse, telephone numbers and email addresses for nursing department. Works with HR in order to make
• sure both departments have the most current information.
• Activates disaster tree under the direction of the of the Clinical Director on-call or Nurse Manager.
• Provide administrative support to Nursing Leadership and other hospital managers as needed. Cross train and provide support to other administrative roles such as Reception, Unit Secretary, Admissions Representative and others as needed.
• Performs other duties as requested

Minimum Qualifications

• High school diploma/GED OR relevant work experience (3+ years)
• Proficiency in computer applications required

Preferred Qualifications

• Minimum of three years administrative experience preferred.
• Previous hospital/staffing experience preferred.

Equal Opportunity Employer, including Disabled/Veterans