Human Resources Assistant

Kessler Institute for Rehabilitation | Select Medical 

1199 Pleasant Valley Way, West Orange, NJ 07052

Human Resources Assistant

Shift Hours: Monday - Friday, 9am - 5pm (Full-Time)

Hourly Rate: $19/hr-$24/hr

At Kessler Institute for Rehabilitation our services have been designed for patients who need a longer rehabilitation hospitalization for their recovery. We are currently seeking a Human Resources Assistant to join our team.

Under the supervision of the Manager / Director of Human Resources, coordinates the clerical and administrative function of the Human Resources Department to ensure efficient operation and timely response to employees and manager inquires.

• Assists in clerical duties related to the Human Resources function including but not limited to: 
• Assists HR Manager / Recruiter with sourcing candidates through ATS via iCIMS, job boards, mass mailings, letters to colleges, professional organizations, etc.
• Creates offer letters, non-acceptance letters, and verifies employee references in relation to the new hire process.
• Typing, proofing, and editing letters, correspondence, memos, reports and other materials as requested.
• Filing, sorting, alphabetizing, photocopying, mail distribution, etc. 
• Maintains accuracy of departmental records, policy and procedure manuals, employee personnel records and reference books.
• Maintains appropriate level of supplies and forms, etc.
• Creates offer letters, non-acceptance letters, and verifies employee references in relation to the new hire process.
• Enters PTO and Time Clock Adjustment Forms into the Kronos Web Manager database. Generates reports on an as needed basis and distributes appropriately. Assists in the processing of payroll and associated verification process.
• Assists employees with routine questions / matters to facilitate the HR function. Refers employees to the appropriate source as needed. Ensures responses and follow up is timely.
• Helps to maintain HR, Employee Health, Agency, and Contract staff files that are accurate and orderly.
• Other duties as assigned.

Minimum Qualifications:

• High School Diploma or equivalent is required.
• Proficiency in Microsoft Office software program applications required. 
• Minimum of two years work experience in Human Resources field preferred.
• Excellent written and verbal communication skills. 

Preferred Experience:

• Associates degree preferred. 

At our rehabilitation hospitals, our intense focus on high-quality results creates a challenging, fast-paced and extremely rewarding environment. We offer a comprehensive benefits package with a variety of options to meet your healthcare needs.

Other benefits of this position include:

• Excellent Orientation Program
• Paid Time Off (PTO)
• Extended Illness Days (EID)
• Health, Dental, and Vision Insurance
• Prescription Coverage
• Life Insurance
• Short- and Long-Term Disability
• Continuing Education and Tuition Reimbursement
• 401(k) Retirement Plan
• Personal and Family Medical Leave
• A network of over 40,000 employees with huge growth and relocation opportunities

**Select Medical is committed to having a workforce that reflects diversity at all levels and is an equal opportunity employer. Qualified applicants are considered for employment, and employees are treated during employment without regard to race, color, religion, national origin, citizenship, age, sex, sexual orientation, gender identity, marital status, ancestry, physical or mental disability, veteran status, or any other characteristic protected under applicable law.