Accounts Payable Senior Representative-Hotline/Vendor Statements/Credits

Full Time / On-Site

M-F 8:00am - 4:30pm (with some flexibility)

Senior Level position at $19.00/hour

Diverse Benefit Packages, PTO & EID Leave, 401K company match & more

*Do you want to work with a colaborative and innovative team?

*Are you looking to start or continue your career in accounts payable?

*Are you an individual who enjoys working on the non-clinical side of health care?

Then this might be an opportunity for you! 

Watch to learn what it's like to work at Select Medical. We would love you to join our team!

Senior level position responsible for researching and resolving vendor hotline inquiries related to invoice processing and payment status.  Also responsible for reviewing and reconciling vendor statements as received and resolving discrepancies in a timely manner.  In addition this position is responsible for working with vendors to ensure that credits posted on vendor accounts are processed and collected. Perform accounting and other duties related to the efficient maintenance and processing of accounts payable transactions.  Work directly with other Accounts Payable team members as needed to resolve vendor matters.

• Independently respond fully to vendor inquiries for information related to invoice processing and payment status.
• Provide clear work notes within ServiceNow that show the work performed to resolve vendor matters. Notes should clearly reflect status of cases.
• Log statements and other cases in ServiceNow as per policies and procedures.
• Ensure proper documentation is obtained for resolution of hotline and vendor statement open invoices. Work with vendor partners to retrieve necessary invoices, support for credits on vendor accounts and etc., to reconcile vendor statement accounts.
• Communicate with vendors to resolve aged invoices showing on vendor statements. This includes communicating with vendor via telephone or email if our records show invoices have been paid or requesting copies of older invoices for processing as needed.
• Follow up on duplicate payments or other payments showing as credits on vendor statements to ensure validated duplicates are collected either by check or credit processed to vendor accounts. Work with AP Representatives to enter credits into Oracle to vendor accounts where needed.
• Reconcile and collect vendor credits showing In Oracle. Provide quarterly reporting to management on the status of credits within the Oracle system.
• Provide information as needed to AP Representatives for the collection of vendor credits (changing paygroups or other ways to ensure credits earned are collected).
• Attention to detail/accuracy, perform effectively when action is required and meet all requested deadlines
• Research vendor inquiries and discrepancies in order to provide quality customer service to internal/external customers
• Assist and notify Vendor Maintenance with vendor change/corrections and provide W-9 and invoice information when new vendors are set up. Work with field to ensure W-9’s are received when new vendor set ups are needed but no W-9 submitted.
• Perform assigned responsibilities and tasks according to policies and procedures with little or no supervision within the assigned time frame. Multi-task and take on new responsibilities without loss of continuity.
• Assist other AP Representatives as necessary.
• Identify and recommend changes that will enhance or improve current processes
• Serve as backup support for functions as assigned.

Requirements: 

• High school diploma or General Education Degree (GED)
• Minimum of 3 years of experience working in a large volume processing environment
• Ability to communicate effectively.
• PC knowledge - Microsoft Office Excel, Outlook (or equivalent) and Word knowledge/skills.  Experience with accounting software. 
• Basic Math Skills
• Ability to work in a fast paced environment and possess a personal sense of urgency.

Preferred:

• Previous accounts payable experience with a large multi-state company is preferred
• Experience in working with a multiple subsidiary operating structure environment is a plus

**Select Medical is committed to having a workforce that reflects diversity at all levels and is an equal opportunity employer. Qualified applicants are considered for employment, and employees are treated during employment without regard to race, color, religion, national origin, citizenship, age, sex, sexual orientation, gender identity, marital status, ancestry, physical or mental disability, veteran status, or any other characteristic protected under applicable law.